Free Beach House Wedding Checklist
You’ve decided on a beach house wedding so you and your husband to be can make your dream of having a beautiful ocean backdrop for your big day. Now you just need to sort out what that means from a planning perspective and get organized.
Wedding Planning Tool
Your best friend for this task is a simple checklist which will easily break down all the things you need to remember to have on hand at your epic beach house wedding. Although some of these things may seem obvious, it is a huge help to have someone working with a thorough checklist on the day of since they day is such a whirlwind and some things easily fall to the wayside without some simple organization. We will go through all that is needed to make your beach house wedding go flawlessly and what to add to your checklist.
Things to Think About
In order to be sure you have everything ready so your caterers can work flawlessly, make sure to have trash cans/bags available and determine the person who will be disposing of the trash as well and have this communicated to the team. They will also need dishware, drinkware and linens. You’ll need to have clear instructions on who is responsible for handling the kitchen clean up and who is cutting and passing the cake to your guests.
Now, let’s set up your bartender for success by making sure that they have all they need including drinkware, garnishes for cocktails, ice and bar napkins. Several bartenders will bring this as part of their service but it’s best to make sure and see what your bartender is responsible for, including who is actually buying the spirits for the wedding.
This takes us to rentals which is dependent on what the beach house is already equipped with and available for your use. If you’re wanting to get married under an arbor, this will most likely be rented or created by your florist. You also want to make sure that you rent enough tables for dining, food, bar, your DJ and cake along with tables for seating guests and high boys for your cocktail hour with corresponding chairs and linens if your caterer does not provide them. Don’t forget to include a few trash cans for your guests to easily dispose of their trash and designate a person for the task of setting up and breaking down the tables and chairs. How well lighted is the beach house? Will you need to rent extra lights for the evening?
There are several details that you’ll need to sort out prior to the wedding to make sure that you don’t run into any unwelcome surprises due to regulations and permits. Make sure that you are well informed on the policies regarding trash removal from the house, any noise ordinances, event insurance required and what the sparkler/flame policy is in case you want to have a sparkler send off or lit candles at the tables. You’ll also want to check on the power situation/wattage of the house so you can communicate this to your vendors requiring power like your DJ. Don’t forget to check on the clean up policy, beach policy and any required permits and how long they take to process if required.
Lastly, you’ll want to determine how you want to best use the space of the house to accommodate the amount of guests you are having. Write out your floor plan including the placement of the DJ booth, the dance floor, where the caterers will set up, the guest seating, the cake table and where you would like gifts/cards to be placed.
All of these details will ensure that you have an easy and organized beach house wedding that you can enjoy without having to worry about these details. Best of luck in making your beach house wedding a perfect day for you and your guests to enjoy!